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CountyClerksCornerNewsletterAtYourServiceVol.1Issue3Spring2013MercerCountyClerkLaunchesNewComputerSearchSystemforLandRecordingTheCountyClerksOfcerecentlywentlivewithanewcutting-edgeWindows-basedcomputersystemcalledNewVisionthatimprovesthespeedandefciencyolandrecordingandpublicrecordsearching.Theeasy-to-usesystemhasalsobeenadoptedby3otherNewJerseycounties.TheNewVisionsystemautomaticallylinkstogetherinormationondeedstitlesmortgageandliendocumentsorlandrecordsdatingallthewaybackto1997.Theofcehasalsodigitizedandscannedlandrecordsdatingasarbackas1957.Overthenexttwoyearstheofceplanstoincorporatethearchiveswithinthenewsystem.Wearesopleasedtobeabletooerasystemthatiscompatiblewithcurrenttechnologiesusedbytitleproessionalsandthetitleindustry.ItisagreatadvancementorourCountyandweareproudtobeabletoprovideittothepublic.ThecomputerupgradewasundedentirelythroughtheCountyClerksSpecialTrustFundsotherewasnoexpensetothetaxpayerssaidSollamiCovello.ToresearchMercerCountylandrecordspublicandproessionalrecordsearcherscanutilizepublicaccessworkstationsattheMercerCountyClerksOfcelocatedat209SouthBroadStreetinTrenton.Youcanalsoviewtherecordsremotelyviatheinternetbybecomingareeregistereduseronhttpsrecords.mercercounty.orgrecordsNG_search.Itcanalsobeaccessedatwww.MercerCounty.organdthenbyollowingthelinktotheCountyClerkpage.ForadditionalsystemregistrationinormationcontactDenaSannaat609-989-6473ore-mailheratdsannamercercounty.org.WelcometotheCountyClerksCornerapublicationdesignedtoinormyouotheessentialservicesmyofcehastooeryouasaresidentoMercerCounty.WeareresponsibleorservicesthatresidentsandbusinessesinMercerCountyuseeverydayincludingflingandrecordingoalldocumentsaectingrealestateownershiptranserprocessingUSPassportapplicationsandrenewalsassistingindividualswhowishtobecomeNotaryPublicsissuingCountyIDCardsflingBusinessTradeNamesandservingastheSupervisoroElections.HistoricallyknownastheofcialkeeperorecordstheCountyClerkisoneotheoldestofcesintheStateoNewJersey.ServingyouinthispositionsorichinhistoryisaprivilegethatItakeveryseriously.SinceItookofcein2006IhaveworkedveryhardtotransormtheClerksOfceintothetechnologically-advancedandresponsiveofceitistoday.Wehavestreamlinedprocessesopenedasatellitelocationorpassportsextendedbusinesshoursupgradedourcomputersystemsandplacedmanyoourrecordson-line.Everyoneotheseimprovementsbigandsmalliscenteredonsavingyoutimeandmoneyandmakingyourexperiencewithourofceaspleasantaspossible.IamveryproudoourprogressintheCountyClerksOfce.MygoalistoexceedyourexpectationsthatiswhyIencourageyoutocontactmyofcewithsuggestionsonhowwecanassistyouevenbetter.YoureedbackiswelcomeandvaluedThankyouagainorthehonortoserveasyourCountyClerk.AllthebestPaulaSollamiCovelloEsq.WhatsInsideVeteranIDCardsPage2NotaryPublicPages2-3ElectionDatesPage3ContactInformationPage4MercerCountyClerkMercerCountyClerkPaulaSollamiCovelloEsq.PaulaSollamiCovelloEsq.InSeptember2012PaulaSollamiCovellohostedapublicprogramatMCCCtohelprealestateandtitleproessionalslearnthenewsystemattheCountyClerksOfce. MercerCountyClerkProvidesCountyPhotoIDCardsorMilitaryVeteransHonorablydischargedmilitaryveteransresidinginMercerCountymayobtainacountyphotoidentifcationcardthatdesignatestheirstatusasaveteran.Inacknowledgementotheirservicetoournationthesecardsareavailabletoveteransorareducedeeo10halthenormalpriceorgeneralIDcards.DuringtheweeksoMemorialDay4thoJulyandVeteransDayveteranscangettheircardsorree.TheClerksOfcealsomaintainsandpreservesofcialmilitarydocumentssuchasDD-214dischargepaperswhichveteransareencouragedtofle.Thisisimportantbecausemilitarypaperscangetdamagedorlost.Iacopyodischargepapersisneededintheutureaveteranoralegallyrecognizedrepresentativeotheirestatemayobtainonewithproperidentifcation.ClerkWarnsResidentsNottoOverpayorCertifedCopiesoDeedsHomeownersneedtobewareodirectmailsolicitationsromanyprivatecompanyoeringtoprovideresidentswithacertifedcopyotheirdeedatacosto84ormore.Thiscostisexcessiveandunnecessary.TheCountyClerksOfceoerscertifeddeedsataractionothiscostdirectlytoresidents.Donotbemisledbyathird-partyseekingtomakeasizableproft.Thenameothecompaniesareotenlistedontheletterheadandenvelopes.SolicitationshavebeenromeitherNationalDeedServiceorSecuredDocumentCompanyConveyanceTranserwithWashingtonDCorChicagoILreturnaddressesandatoll-reenumber.ThesolicitationletterleadsthereadertobelievethattheCountyClerksofceonlyrecordsdeedsandthatyoumustpaytheircompanyinordertogetacertifedcopy.Thisisabsolutelyuntrue.MercerCountyland-ownersmayobtainacertifedcopyotheirrecordeddeeddirectlyromtheMercerCountyClerksOfceorthecostoonly10orthefrstpageand1.50oreachadditionalpage.TheCountyClerkhasworkedwithlocallegislatorstodratabilltosubjectthesecompaniestocriminalpenaltiesitheyailtomeetcertaindisclosureandregistrationrequirements.IstronglybelieveweneedtodomoretoprotectconsumersromthesekindsoschemesthroughgreaterawarenessandoversightstatedSollamiCovello.HomeownersinterestedinobtainingacertifedcopyotheirdeedshouldcalltheRecordingSectionotheMercerCountyClerksOfceat609989-6998.FreeWirelessInternetatClerksOfceMakesResearchingDocumentsEasierThanEverFreewirelessinternetserviceisnowavailableintheClerkspublicsearchroomattheCourthouseAnnexmakingitevenmoreconvenientorthegeneralpublicandproessionaldocumentresearcherstolookupofcialdocuments.VisitorscanenjoyreeandastwirelessconnectionromtheirlaptopsormobiledevicesaterobtainingapasswordromtheClerksOfce.ThisexcitingtechnologyupgradewasundedentirelythroughtheCountyClerksSpecialTrustFundwhichisderivedsolelyromrecordinganduserees-notcountytaxdollars.TheWi-FitechnologyequipmentwasprovidedthroughasharedservicearrangementwithMercerCountysOfceoInormationTechnology.OurWi-Fitechnologyinconjunctionwithourofcesnewcutting-edgeWindows-basedcomputersystemortherecordingandresearcholandandpropertyrecordsthatweinstalledlastyearprovidesahostoneweaturesthatwillimprovethespeedandefciencyorecordsearchingorourconstituentssaidSollamiCovello.FreeNotaryPublicManualsCopiesoNewJerseysNotaryPublicManualareavailableatnocostthroughtheCountyClerksofce.ThemanualprovidesormsNotariesmustflewiththestateandcountyaswellaspracticalguidanceonhowtoperormdutiesotheofce.Toobtainacopycall609-989-5277.Manualsarelimitedtooneperindividualandtwoperbusinessofce.ClerkSollamiCovelloElectedtoInternationalCommitteeMercerCountyClerkPaulaSollamiCovellowaselectedbytheexecutiveboardtoserveasDirectoratLargeRecordersDivisionotheInternationalAssociationoClerksRecordersElectionOfcialsandTreasurersIACREOT.SheisthefrstMercerCountyofcialeverselectedortheposition.Theorganizationservesasaorumorsharingproessionalinormationandbestpracticesamongthosewhooverseethesaekeepingopublicrecordsandelections.SollamiCovellosaidIlookorwardtosharingwithotherpublicofcialsourCountysinnovativeideaswhilegaininginsightsromotherareasothenationandworldtobringbacktoMercerCounty. MercerCountyClerkJoinsForceswithMCCCtoHoldPublicDocumentSearchClassesTheOfceotheMercerCountyClerkandMercerCountyCommunityCollegejoinedtogethertooeranon-credithal-daycourseocusedonhowtosearchorpublicrecordsintheMercerCountyCourthouse.Opentolocalresidentsthecourseshowsparticipantshowtoresearchdeedsliensandotherpropertyinormationdatingallthewaybacktothe1800s.UpcomingsearchclassesannouncedinthecollegesCenterorContinuingStudiesbulletins.ThepurposeothiscourseistoencouragemoreresidentstotakeadvantageoMercersopenresourcesandrecordssaidSollamiCovello.Therearesomanyascinatingrecordsinourofcerompropertydeedsandhousingdevelopmentmapstohistoriclandmarkflingsandbusinessnameregistrations.EachdocumentispieceoMercersrichhistorythatIencourageresidentstodelveinto.PassportDaysHeldThroughoutMercerCountyPlanningatripabroadin2013CommittedtomakingtheClerksOfceasaccessibleaspossibleorMercerresidentstheClerkandherstaareholdingspecialpassportprocessingdaysinvariousmunicipalitiesthroughoutMercerCountyin2013.ResidentscanalsoapplyandrenewtheirpassportsduringextendedbusinesshoursattheCountyClerksOfceinTrentonorattheCountyConnectionsatelliteofceinHamilton.ForcompleteinormationonUSPassportrequirementswhatpersonaldocumentsareneededtoobtainapassportandascheduleoPassportDaysthroughouttheCountyresidentsshouldvisithttpnj.govcountiesmercerofcialsclerkservicespassports.htmlorcall609989-6473.DocumentResearchersintheMercerCountyClerksSearchRoomSchoolElectionsMovedtoNovemberForthefrsttimeevertherewasnoSchoolelectioninApril2013inMercerCountyasallotheschoolboardshavechosentomoveschoolelectionstotheGeneralElectiononNovember52013.Thisallbeganin2012aterGov.ChristiesignedlegislationtoallowschoolboardelectionstobemovedromApriltotheNovemberGeneralElectionBallotexceptTrentonwheremembersareappointed.The468schooldistrictsacrossNJthatmovedtheirschoolboardelectionstoNovembersawdrasticincreasesinvoterturnoutwhilesparingtheirschooldistrictsthecostorunningindependentelectionsinApril.CountyClerkSollamiCovellowhopreparestheGeneralElectionballoturgesresidentstoreadtheGeneralElectionsampleballotscareullyasthereisagreatdealmoreinormationtoreviewbeorevoting.2013GeneralElectionDatesJune4PrimaryElectionDayOctober15VoterRegistrationDeadlineorGeneralElectionOctober29DeadlinetoapplyoraMail-InBallotbyMailorGeneralElectionOctober30MailingoSampleBallotsorGeneralElectionNovember4by300p.m.DeadlineorIn-PersonMail-InBallotApplicationsorGeneralElectionNovember5GeneralElectionNOTARYNIGHTSNotariesSwornInThroughouttheYearThosewishingtobecomenotarypublicsinMercerCountyin2013takenoteMercerCountyClerkPaulaSollamiCovellowillbeswearinginnotarypublicsattheCountyssatelliteofcelocatedintheHamiltonSquareShoppingCenter957Route33andPaxsonAvenueonthefrstThursdayoeachmonthbetweenthehourso300-700p.m.ThedatesareMay2June6July11ThursdayollowingtheIndependenceDayholidayAugust1September5October3November7andDecember5. ContactInormation209SouthBroadStreetRoom100TrentonNJwww.mercercounty.organdclickonCountyClerkorscanPaulaSollamiCovelloMercerCountyClerk609-989-6998WalkerM.WorthyJr.DeputyClerk609-989-6998PassportsMilitaryandCountyIDCards609-989-6473Recording609-989-6466e-Filing609-989-6466www.njcountyrecording.comIndexing609-989-2729Elections609-989-6495BusinessRegistrations609-989-2729httpnj.govcountiesmercerofcialsclerkservicestrade.htmlElectronicRecordsSearchhttpsrecords.mercercounty.orgRecordsNG_SearchCommunityConnectionsTheMercerCountyClerksofceiscommittedtohelpingthecommunity.InadditionallmoneycollectedromweddingsperormedbytheCountyClerkisdonatedtolocalcharities.ThemainCountyClerkoceisstillopenorbusinessontherstfooro209SouthBroadStreetintheormeroldcourthouseDuringtherenovationtheentrancewayhasmoved30stepstotherightasshowninthephoto.CountyClerkPaulaSollamiCovellopicturedwithTrentonCityCouncilmembersPhyllisHolly-WardLMargeCaldwell-WilsonCandWomanspaceExecutiveDirectorPatHartR.ClerkSollamiCovelloservedasthe2012MunicipalCoordinatororWomanspaces11thAnnualCommunitiesoLightaprogramwherecandleslinethestreetsocentralNewJerseyonenightinDecember.CommunitiesoLightraisesawarenessodomesticviolenceandsexualassaultandtheservicesavailabletohelpvictimsinMercerCounty.CountyClerkPaulaSollamiCovelloDeputyClerkWalkerWorthyLandthecourthousestasponsoredaooddrivePawsoraCausecollectingover300poundsooodandsuppliesorEASELEwingAnimalShelterExtensionLeague.MercerCountyConstitutionalOcersCountyClerkPaulaSollamiCovelloSurrogateDianeGeroskyandSheriJackKemlernotpicturedRev.Msgr.JosephRoldanLDeputyClerkWalkerWorthyCandRescueMissionoTrentonCEOMaryGayAbbott-YoungalongwithstaRheldaHolidayClothingDrive.EmployeesthroughouttheMercerCountycourthousecollectedclothingtoproviderelieorthoseexperiencinghomelessnesshungerandaddictioninthecommunity.HoursoOperationElectionsOfceMondaythroughFriday830a.m.to430p.m.PassportServicesNotaryPublicMondaythroughFriday800a.m.to400p.m.ExtendedHoursWednesdaysuntil645p.m.PublicRecordsRoomRecordingDepartment830a.m.to430p.m.MondaythroughFridayExtendedHoursWednesdaysuntil645p.m.CountyConnectionSatelliteOfceHighway33PaxsonAvenueHamiltonNJ609-890-9800Forpassportspleasearrive30minutespriortoclosing.MondayWednesdayFriday1000a.m.to600p.m.TuesdayandThursday1000a.m.to800p.m.Saturday1000a.m.to300p.m.ForeclosureResourceDirectoryInajointeortMercerCountyExecutiveBrianHughesMercerCountyClerkPaulaSollamiCovelloandtheMercerCountyDivisionoConsumerAairshaverecentlypublishedaForeclosureResourceDirectoryorresidentsacingoreclosure.TheguidebookprovidesdetailedinormationregardingHUD-certifedorganizationsaswellasStateandFederalagencieswhooerproessionaladvicetotroubledhome-owners.Toreadordownloadourdirectorypleasevisithttpnj.govcountiesmercerofcialsclerklinks.